Effective Date: February 1, 2003.
Most current prior effective date: July 1, 1997.
(A) ODHS
ODJFS shall implement an oversight and evaluation system which is based
upon a continuous quality improvement process, focusing on specific service
delivery processes and client outcomes within the county child protection and
permanency program. The oversight and evaluation quality assurance system
includes a set of outcome domains of child safety, child permanency and child
and family well-being as well as local demographic and agency infrastructure
information. Measurement of PCSA practice will be based upon data gathered at
different levels by ODHS ODJFS
. Throughout the process ODHS ODJFS
and the PCSA will engage in systematic and focused problem-solving as both
parties analyze data to determine achievement of outcomes.
(B) The PCSA shall participate in the ongoing
evaluation and quality assurance reviews conducted by trained ODHS
ODJFS personnel in order to evaluate the county child protection and
permanency program.
(C) Information sources used by ODHS
ODJFS during the evaluation and quality assurance reviews may include the
following:
(1) Select outcome indicator measures from theODHSODJFS management information system;
(2)Quality assurance edit alert measures from the ODHS management information system;
(3)(2) Other reports based on data obtained from theODHSODJFS management information system;
(4)(3) Findings obtained from client, provider and/or PCSA staff interviews;
(5)(4) On-site case record reviews; and
(6)(5) Data obtained from the PCSA's management information system.
(D) Effective
July 1, 1997, ODHS ODJFS and the PCSA will schedule and
conduct at least one joint on-site structured quality assurance review of the
agency child protection and permanency program and data report measures every
eighteen months.
(1) At least two weeks prior to the reviewODHSODJFS shall provide the PCSA with the evaluation procedures andquality performance measuresany appropriate review materials . On-site procedures, at a minimum, will include processes to assure the validity of data and a discussion of selected measurement reports.
(2) The PCSA shall make available selected case records, other relevant materials, and PCSA staff, as required byODHSODJFS .
(3) Withinthirtyone hundred twenty daysof completionfrom the start of the evaluation and quality assurance reviewODHSODJFS shall issue a final written report to the PCSA identifying areas of strength and concern. The PCSA may submit written comments toODHSODJFS , to be attached to the final report.
(4) The PCSA may file withODHSODJFS staff responsible for statewide oversight and evaluation a letter of appeal to the final report. The letter of appeal shall be filed within fifteen days of receipt of the final report and shall specify the basis for the appeal. The decision of the appeal shall be a discretionary act ofODHSODJFS , and the decision shall be final.
(E) Within thirty days of receipt of the
final report or final decision on an appeal, if the PCSA files an appeal, the
PCSA shall develop and submit for acceptance by ODHS
ODJFS a quality improvement plan to address review findings and areas of
concern. The quality improvement plan shall identify any ODHS
ODJFS technical assistance required by the PCSA .
(F) ODHS
ODJFS staff will provide on-site technical assistance to PCSAs as
a part of the ongoing evaluation and quality assurance review.
(G) ODHS
ODJFS shall monitor PCSA implementation of the quality improvement plan
until both the PCSA and ODHS ODJFS
agree on achievement of the plan's desired outcomes or a new quality improvement
plan is developed as required in paragraph (E) of this rule.
(H) ODHS
ODJFS may issue to PCSAs incentives for the achievement of
specific measures or changes addressing concerns identified through the
evaluation and quality assurance review process. ODHS
ODJFS may issue progressive sanction s to PCSAs , which may result
in the withholding of state and/or federal funding, due to lack
of implementation of a quality improvement plan to address identified areas of
concern their continued failure to implement a quality
improvement plan .
Effective: 02/01/2003
R.C. 119.032 review dates: 09/06/2002 and 02/01/2008
Certification: CERTIFIED ELECTRONICALLY
Date: 12/16/2002
Promulgated Under: 111.15
Statutory Authority: 5101.141, 5103.07, 5153.16
Rule Amplifies: 5101.141, 5103.07, 5153.16
Prior Effective Dates: 7/1/97