5101:2-57-02 Child protection oversight and evaluation.

Effective Date: February 1, 2003.

Most current prior effective date: July 1, 1997.

(A)      ODHS ODJFS shall implement an oversight and evaluation system which is based upon a continuous quality improvement process, focusing on specific service delivery processes and client outcomes within the county child protection and permanency program. The oversight and evaluation quality assurance system includes a set of outcome domains of child safety, child permanency and child and family well-being as well as local demographic and agency infrastructure information. Measurement of PCSA practice will be based upon data gathered at different levels by ODHS ODJFS . Throughout the process ODHS ODJFS and the PCSA will engage in systematic and focused problem-solving as both parties analyze data to determine achievement of outcomes.


(B)      The PCSA shall participate in the ongoing evaluation and quality assurance reviews conducted by trained ODHS ODJFS personnel in order to evaluate the county child protection and permanency program.


(C)      Information sources used by ODHS ODJFS during the evaluation and quality assurance reviews may include the following:

(1)      Select outcome indicator measures from the ODHS ODJFS management information system;


(2)      Quality assurance edit alert measures from the ODHS management information system;


(3)(2)      Other reports based on data obtained from the ODHS ODJFS management information system;


(4)(3)      Findings obtained from client, provider and/or PCSA staff interviews;


(5)(4)      On-site case record reviews; and


(6)(5)      Data obtained from the PCSA's management information system.

(D)      Effective July 1, 1997, ODHS ODJFS and the PCSA will schedule and conduct at least one joint on-site structured quality assurance review of the agency child protection and permanency program and data report measures every eighteen months.

(1)      At least two weeks prior to the review ODHS ODJFS shall provide the PCSA with the evaluation procedures and quality performance measures any appropriate review materials . On-site procedures, at a minimum, will include processes to assure the validity of data and a discussion of selected measurement reports.


(2)      The PCSA shall make available selected case records, other relevant materials, and PCSA staff, as required by ODHS ODJFS .


(3)      Within thirty one hundred twenty days of completion from the start of the evaluation and quality assurance review ODHS ODJFS shall issue a final written report to the PCSA identifying areas of strength and concern. The PCSA may submit written comments to ODHS ODJFS , to be attached to the final report.


(4)      The PCSA may file with ODHS ODJFS staff responsible for statewide oversight and evaluation a letter of appeal to the final report. The letter of appeal shall be filed within fifteen days of receipt of the final report and shall specify the basis for the appeal. The decision of the appeal shall be a discretionary act of ODHS ODJFS , and the decision shall be final.

(E)      Within thirty days of receipt of the final report or final decision on an appeal, if the PCSA files an appeal, the PCSA shall develop and submit for acceptance by ODHS ODJFS a quality improvement plan to address review findings and areas of concern. The quality improvement plan shall identify any ODHS ODJFS technical assistance required by the PCSA .


(F)      ODHS ODJFS staff will provide on-site technical assistance to PCSAs as a part of the ongoing evaluation and quality assurance review.


(G)      ODHS ODJFS shall monitor PCSA implementation of the quality improvement plan until both the PCSA and ODHS ODJFS agree on achievement of the plan's desired outcomes or a new quality improvement plan is developed as required in paragraph (E) of this rule.


(H)      ODHS ODJFS may issue to PCSAs incentives for the achievement of specific measures or changes addressing concerns identified through the evaluation and quality assurance review process. ODHS ODJFS may issue progressive sanction s to PCSAs , which may result in the withholding of state and/or federal funding, due to lack of implementation of a quality improvement plan to address identified areas of concern their continued failure to implement a quality improvement plan .

Effective: 02/01/2003

R.C. 119.032 review dates: 09/06/2002 and 02/01/2008

Certification: CERTIFIED ELECTRONICALLY

Date: 12/16/2002

Promulgated Under: 111.15

Statutory Authority: 5101.141, 5103.07, 5153.16

Rule Amplifies: 5101.141, 5103.07, 5153.16

Prior Effective Dates: 7/1/97

FCASMTL 131