5101:2-5-10 Child records.

Effective Date: January 1, 2003.

Most current prior effective date: July 1, 2000.

(A)      An agency shall maintain a case record for each child in out-of-home care which shall include but not be limited to the documentation as required by Chapters 5101:2-5, 5101:2-7, 5101:2-9, 5101:2-39, 5101:2-42, and 5101:2-48 of the Administrative Code as applicable to the certified function of the agency for at least five years after discharge.


(B)      All written documentation required by the rules referenced in paragraph (A) of this rule may be maintained at a central office location except that a copy of each child's current service plan, a photograph that shall be updated annually, and current medical records shall be kept on the premises of an agency's or residential facility in which the child has been placed.


(C)      An agency which holds custody of a child and places the child in a residential facility or family foster home operated by or recommended for certification by another agency shall provide to the agency which operates the residential facility or recommends the family foster home for certification, copies of all medical, social, legal, educational or other data within fifteen days of placement or upon request of the agency.

Effective Date: 1/1/03

Review Date: 7/1/05

Certification: Thomas J. Hayes

Date 10/31/02

Promulgated Under: Revised Code Chapter 119.

Statutory Authority: Revised Code Sections 5103.03.

Rule Amplifies: Revised Code Sections 5103.02, 5103.03.

Prior Effective Dates: 12/30/66, 10/1/86, 7/2/90 (Emer.), 10/1/90, 1/1/91, 9/18/96, 7/1/00.