5101:2-42-65 Agency visits and contacts.

Effective Date: October 1, 1997.

(A)      The PCSA and PCPA shall comply with the following provisions regarding agency visits and contacts with a child in its custody and placed in an Ohio substitute care setting:

(1)      Except as provided in paragraphs (A)(2), (A)(3), and (A)(4) of this rule, the PCSA or PCPA shall maintain contact with a child and substitute caregiver when the child is placed in a substitute care placement setting. The visits and contacts shall be as follows:

(a)      At least one visit shall occur in the substitute care setting during the first week of placement, not including the first day of placement.


(b)      At least one visit shall occur in the substitute care setting during the first four weeks of placement, other than during the first week of placement.


(c)      Face-to-face visits with the caregiver and child shall occur at least monthly either in the office or in the substitute care setting.


(d)      At least one visit in each six-month period shall be in the substitute care setting.

(2)      When a substitute caregiver is receiving an intensive needs difficulty of care payment pursuant to rule 5101:2-47-21 of the Administrative Code, the PCSA or PCPA shall contact the substitute caregiver at least weekly to monitor the child's progress and conduct face-to-face visits with the caregiver and child once every two weeks.


(3)      The PCSA or PCPA shall contact the children's residential center (CRC) within ten days after a placement in a CRC. Thereafter, the PCSA or PCPA shall visit the child at least every other month. At least one visit in each six-month period must be in the CRC.


(4)      If a child is sixteen years or older and is fully responsible for his individual living environment, the PCSA or PCPA shall make a face-to-face visit with the child in the child's independent living placement setting within seven days following the placement. The PCSA or PCPA shall make monthly face-to-face visits with the child. At a minimum, two visits in every six month period shall be in the child's independent living placement setting.


(5)      During each visit required by paragraphs (A)(1), (A)(2) and (A)(3) of this rule, the PCSA or PCPA shall meet face-to-face with the child and the substitute caregiver to discuss the adjustment of the child during the placement.

(B)      The PCSA or PCPA shall comply with the following provisions regarding agency visits and contacts with a child in its custody and placed in another state through the interstate compact on the placement of children:

(1)      The PCSA or PCPA shall contact the substitute care placement setting within ten days after placement of the child and at least every other month thereafter to determine the child's adjustment to the placement.


(2)      The PCSA or PCPA shall request the out-of-state children services agency (CSA) to provide needed supervision and services to the child as identified in the child's case plan.


(3)      No less than quarterly, the PCSA or PCPA shall request the CSA provide the agency with a supervisory report.


(4)      At least once every twelve months the PCSA or PCPA shall visit the child. In order to comply with this requirement, the PCSA or PCPA may request the CSA perform this visit. When conducting visits of children placed out of state, a determination shall be made regarding the need for continued substitute care placement pursuant to rule 5101:2-42-68 of the Administrative Code.

(C)      Notes or reports regarding PCSA, PCPA or CSA visits and contacts shall be maintained in the case record.

Effective: October 1, 1997

R.C. 119.032 review dates: 11/20/2002 and 11/01/2007

Certification: CERTIFIED ELECTRONICALLY

Date: 11/20/2002

Promulgated Under: 119.03

Statutory Authority: 5153.16, 5103.03

Rule Amplifies: 5103.03, 5153.16

Prior Effective Dates: 9/28/87, 1/1/91, 9/1/93, 10/1/97

FCASMTL 137